Project Administrator

Project Administrator

Location: Melbourne, Victoria
Rate: $40 per hour
Hours: 37.5 per week

Our client is seeking an experienced Project Administrator to support a fast-paced ticket-of-works environment. This role is responsible for high-volume invoice validation, documentation review and coordinating with subcontractors and internal teams to ensure accurate and compliant project delivery.

Key Responsibilities

• Process and validate 60–100+ invoices per day with accuracy.
• Review work orders, timesheets, compliance records and other supporting documentation.
• Identify discrepancies and resolve invoice or documentation issues.
• Liaise with subcontractors and field staff, including those in remote locations.
• Ensure documentation aligns with contractual obligations.
• Meet KPI benchmarks and manage multiple deadlines.
• Support process improvement and general project administration tasks.

Key Requirements

• Experience in a ticket-of-works environment.
• Strong analytical skills and excellent attention to detail.
• Proven ability to manage high-volume invoice processing.
• Confident coordinating with both large and small subcontractors.
• Ability to work independently and collaboratively.
• Strong organisational skills and a methodical approach.
• Commitment to learning and seeking efficiencies in processes.

Ideal Candidate

• Strong communicator with confidence engaging internal and external stakeholders.
• Comfortable working in structured, high-volume, process-driven environments.
• Organised, methodical and proactive in problem solving.
• Experienced with workflow systems or ERP platforms (advantageous).

If this sounds like you, please apply with your resume today!