People Services Coordinator
Location: Parramatta, NSW
Contract: Until February 2026 (possibility of extension)
Hours: 9:00am–5:00pm
Rate: $32–$35 per hour
About the Role:
Our client is seeking a highly organised and detail-focused People Services Coordinator to support HR operations for newly acquired areas within a Defence contract. This role is ideal for an experienced HR administrator who is confident managing high-volume, transactional activities while maintaining accuracy, compliance and strong stakeholder communication.
You will be responsible for coordinating pre-employment processes, preparing onboarding documentation and providing essential administrative support across HR and operational teams. This is a great opportunity for someone who enjoys structure, process and working in a fast-paced environment.
Key Responsibilities:
Pre-Employment & Onboarding
- Coordinate and manage pre-employment checks for high volumes of candidates.
- Book pre-employment medical assessments through external providers via their online portals.
- Book police checks via the relevant provider portal.
- Review completed medical results and liaise with the SHEQ team for further review or escalation when required.
- Update SuccessFactors and maintain the candidate tracker with all progress, movement and status updates.
- Draft accurate and compliant Letters of Offer and prepare all onboarding documentation for submission to Payroll Services.
- Coordinate closely with both Payroll and Organisational Management teams to ensure smooth onboarding.
- Ensure all new starters are accurately onboarded into SAP.
General HR & Operational Support
- Draft and prepare consultation letters for the relevant team.
- Provide administrative support to the operations team as required.
- Maintain employee documentation, HR records and data integrity across HR systems.
- Support various HR transactional tasks to ensure seamless People Services operations.
- Assist with any ad hoc administrative duties as needed.
About You Essential Requirements:
- A relevant HR degree or equivalent experience in a similar HR coordination or administration role.
- Intermediate skills in Microsoft Office (Excel, Word, Outlook).
- Previous experience in:
- Drafting employment and consultation letters
- Managing onboarding and pre-employment activities
- Booking medical assessments
- Supporting operational or HR teams in a fast-paced environment
Preferred Skills & Experience:
- Experience using SAP and SuccessFactors.
- Ability to coordinate medicals and police checks through external provider portals.
- Strong attention to detail with the ability to manage multiple transactional activities simultaneously.
- Confident communicator who works effectively with stakeholders across HR, Payroll, SHEQ and operational teams.
If the above sounds like you, please apply today with your resume!
