Project Administrator

Project Administrator
Arundel, QLD (Office-Based)
Initial Contract: ASAP – 4 June 2026 (with potential extension or permanency)

The Opportunity

Our client is seeking a Project Administrator to provide essential administrative and operational support within a fast-paced program environment. This role will support the broader delivery and management teams, while also providing backup assistance to finance administration where required.

This is a great opportunity for an organised, proactive professional who enjoys working across multiple teams and thrives in a high-volume, collaborative environment.

Key Responsibilities

• Coordinate governance and delivery meetings, including preparing agendas, issuing invitations and recording minutes
• Collate documentation and manage action logs and decision registers
• Maintain governance schedules and ensure documentation is uploaded and stored correctly
• Coordinate monthly reporting inputs across the management team
• Provide general team administration support, including maintaining organisational charts
• Manage shared inbox correspondence and respond to enquiries as required
• Support office operations, including consumables, catering and general office coordination
• Assist with event coordination such as team functions and meetings
• Coordinate goods receipting and invoice processing where required
• Support site and depot coordination, including cleaning and visitor management
• Assist with warehouse inventory and logistics support
• Provide calendar management and coordination of site visits for delivery teams
• Support claims processing and other ad hoc administrative tasks

About You

• Previous experience in a project administration or office support role (essential)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience using SAP (intermediate level)
• Proven ability to work in a fast-paced, high-volume environment
• Strong organisational and time management skills
• Excellent communication and stakeholder engagement skills
• Ability to work both independently and collaboratively
• Flexible, adaptable and proactive approach

Desirable:

• Qualification in Business Administration or a related field
• Understanding of Accounts Payable and Receivable processes

Additional Requirements

• Current driver’s licence (required for occasional travel between sites)

Work Environment

• Office-based role 
• Easily accessible via public transport 
• Standard business hours (38 hours per week)

What’s on Offer

• Opportunity to work within a dynamic and collaborative program environment
• Exposure to multiple teams including delivery, finance and governance
• Potential for extension or longer-term opportunities
• Supportive team culture suited to energetic and organised professionals